PeopleSoft Security Glossary & Resources

Published by Macy Sears on October 1, 2020

PeopleSoft Terms

We understand that PeopleSoft vocabulary and jargon can easily become entangled. For this reason, we’ve constructed a PeopleSoft security glossary consisting of commonly used terminology to help keep you on the right track. Don’t forget to bookmark this page for your future reference!

Application Designer – The development tool used to create and modify PeopleSoft applications, this can also be referred to as customizations.  

Bolt-On Application – An addition to a current system that serves as a compliment. Sentinel Software functions as a bolt-on application for the PeopleSoft system.

Campus Solutions (CS) – 1 of the 3 PeopleSoft pillars; classifying and centralizing student and campus information and records. 

Cloud ComputingThe on-demand availability of computer resources, without housing on-site infrastructure and its need for direct active user management. 

Component – A group and/or collection of related PeopleSoft pages.

Database –  An organized collection of information stored and accessed within a single place. PeopleSoft is built on a relational database, meaning that information is stored within tables that relate through common fields. 

Data Encryption – The process of hiding sensitive data, which can only be deciphered through its corresponding access or an encryption key.

Data Masking – The process of replacing sensitive data and replacing it with similar, realistic information. This is commonly referred to as data scrambling and is the opposite of encryption. 

Definition Security – Controlling developer access to the makeup of your applications, such as menu definitions or page definitions. 

EMPLID – Pronounced EM-PULL-ID; refers to the unique number used to identify an employee and/or student. 

Enterprise Resource Planning (ERP) – The integration of an organization’s main business processes, enabling it to function as a single unit through technology and software applications.  

Financials and Supply Chain Management (FSCM) – 1 of the 3 PeopleSoft pillars; comprising of business financial records.   

Field – An entity for containing data within a PeopleSoft table. 

Fluid User InterfaceReleased through PeopleTools 8.54, the development enhanced the ability to operate PeopleSoft applications on mobile and smart devices. 

Human Capital Management (HCM) – 1 of the 3 PeopleSoft pillars; the PeopleSoft human resource system.  

Job Code – The classification of job information and groupings based on position data. 

Menu – Each component is assigned to a menu group. The menu serves as an organizer for components. 

Navigation – The flow or path followed to get to any PeopleSoft page. 

On-premiseThe software and hardware infrastructure setup hosted, managed, and maintained solely within your organization. 

Oracle – Headquartered in Redshores, California, the technology company specializes in database software, cloud engineered systems, and enterprise software products. Oracle acquired PeopleSoft in 2004.

Oracle Cloud InfrastructureAlso referred to as Gen2 Cloud, provides on-demand elasticity, autonomous services, serverless compute, and high-level security through its cloud infrastructure.

Page – A page is assigned to a component group. This is the screen or landing page accessed through menus.  

PeopleCode – The programming language used to express logic to PeopleSoft applications.

PeopleSoft – Acquired by Oracle in 2015, PeopleSoft serves as an ERP system centralizing workplace functionalities across departments such as Finance, Human Resources, and Campus Solutions.     

PeopleSoft Environment – A centralized set of business application definitions within a single work area.  Examples include, but are not limited too: test, development, or production. 

PeopleSoft Roadmap An outlined look ahead at the upcoming developments and expectations for the PeopleSoft system. 

PeopleTools – The underlying technology for PeopleSoft applications, which aids in its development, upgrades, installations, etc.

Permission List – A group of authorizations or perimeters set to control user access. This serves as the base foundation for user security authorization. Permission lists are linked to roles, therefore the user is granted access through its assigned roles.

Privileged Access – Categorized as a Sentinel Software audit control, it encompasses security administration, set up tables, or can even refer to a specific page such as the ability to print checks.  

Query – The reporting tool that allows you to pull selected information from PeopleSoft database tables and view the information behind its pages. 

Query Manager – Access level includes the ability to search, modify, run, and edit specific queries. 

Query Viewer – Access level includes only the ability to view and print designated queries. 

Roles –  Roles are dependent upon business processes and serve as the intermediate link to enable user access. Roles are essentially a collection of permission lists

Row Level Security – Controlling user access to review or update the subset of data rows within PeopleSoft tables. 

Security Access – The ability to grant and control user access throughout the PeopleSoft system through a list of permissions and roles.  

Security AdministratorThe person responsible for maintaining the system’s internal security, such as creating user profiles and managing access levels. Within PeopleSoft, these responsibilities overlap across all environments.  

Segregation of Duties (SOD) – Categorized as a Sentinel Software audit control, it refers to Sarbanes- Oxley (SOX) compliance. When a user has access to one control, therefore should not have access to another.  

Sensitive Data – Categorized as a Sentinel Software audit control; Payment Card Industry (PCI) /  Personally-Identifying Information (PII) such as social security numbers, date of birth, or address.  

Sentinel SoftwareOne application to manage your PeopleSoft systems, providing centralized user management, audit, and reports for PeopleSoft environments.  

Single Sign-On – The ability to navigate freely throughout the PeopleSoft system after completing a one-time authentication process. 

Structure Query Language (SQL) – The domain-specific language used to enter, edit, or select data from a PeopleSoft database. 

Table – A collection of information stored in columns and rows, given a unique identity.  

Tiles – The navigational icon found on a user’s PeopleSoft dashboard. Its purpose is to allow a quick way to access business-oriented tasks. 

Tree – The PeopleSoft hierarchical structure.

User Profile – Any individual that is set up to access the PeopleSoft system is identified as a user and is given a unique user profile. User Profiles must be linked to one or more roles to be active.


Having trouble with something you don’t see in our PeopleSoft security glossary?  Contact us to receive more information!

Sentinel is simplifying PeopleSoft security and user access

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